Mining Effects Dollars

Like most Iron Range cities, Buhl receives money from mining that is labeled "Mining Effects" money. This year that amounts to $30k that must be spent within Buhl on things that helps Buhl and other communities. During the October 27 2011 meeting, the council voted to spend $14,779 rehabbing Well #1. This well provides water to the city and needs maintenance.

The other $15,221 was designated to the recreation department. There are many things the rec department would like to accomplish including repair of the baseball fields, making a winter sledding hill, buying more playground equipment. I attended a rec board meeting last night (Nov 2) and there were lots of ideas on how to best spend some of that money for the kids. If you have ideas, post them here.

On to the Library

Been awhile since there was a new post, but I am going to try to get this going again. I am on the library board now, and we are looking for a new Library Director. The board spent a couple of meetings discussing many aspects of the library like the number of hours of operation, the budget, types of employee/employees, job descriptions and a lot of other things. We came to a few decisions and left some others open.

First the new Library Director. We are looking for a part time 20-30 hour per week person that can run the library under the not so direct supervision of the library board. The Director should have a lot of energy, be outgoing, and have some experience in a library setting. Our thoughts are that the new Director will assist us in hiring another employee, a roughly 15 hour per week library assistant. Using two employees will help with library hours and continuity if one of the employees decides to take another job at some time in the future.

One of the things we didn't discuss but an idea that another bright person had was to integrate the library and recreation department on some level. Moving that idea forward, it might be possible to have our second employee also work for the recreation department part time and be a Buhl recreation director. We have great volunteers in Buhl that handle our recreation department now, but it's a lot of work and we seem to burn the volunteers out quick. A paid recreation director could take a lot of the pressure off the volunteers.

The library board has initially decided to continue the 35 hour per week library schedule, but we are going to strictly monitor the usage and try to find the best days and times to serve the residents. It won't be easy.

We aren't sure if we can stay in the Arrowhead Library System in 2012 since we will not meet the MN State mandated maintenance of effort. The maintenance of effort is the amount of money that the City of Buhl must give the library, based on the amount the City gave the library the previous year. We will be short about $7000, and the Arrowhead Library System could kick our library out of their group of libraries. Time will tell.

I think my old posts were too long, which made it tough for me to write. So I am going to make shorter posts from now on. Let me know what you think.

Chris

September 1, 2009 Council Meeting

It's been few meetings since I last wrote about one. Summer life is busy, and I'm kind of lazy. But here's my account of the latest council meeting.

The mayor started off by reading a nice letter from parents of a Buhl baseball player. The parents thanked Buhl, but mostly the baseball coach Jessie W. for the fun positive season.

Next, George from Northland Securities talked to the council about refinancing two of our bonds. The terms would stay the same on the bonds, but the interest rate would lower enough that the City would save @ $27,000 over the next decade. The council approved moving forward with a more detailed study, and if all is as George said I suspect the council will approve the refinancing of the bonds.

We approved a change order for the Frantz St improvements. The contractor needed to replace a culvert that goes under Presidents Ave. The cost for the change was $1827.00.

Then we paid a partial payment for the road and improvements projects going on in Buhl for a total partial payment of $147,160.01.

Next we discussed the fiscal 2010 budget and tried to set a preliminary levy. In the end we did not set the levy because the request was for a 21% increase from last year. The preliminary levy setting is strange to start with. A proposed levy is set to meet a State of MN deadline (Sept 15 this year). Then we go through each and every dollar of the budget to try to trim wherever we can. This year, with a preliminary request 21% higher than last year, our two new council members decided that they would not vote for the levy. Good. I have tried every year since I have been on the council to set a more realistic preliminary request, and I have failed every year to get more than 2 votes. I am glad to see that Jessie and Colin want the same thing.

We will get together 1 hour before the next council meeting and try to work out a better, more realistic preliminary levy request. Believe it or not, the council has done a good job of keeping spending down. We spent less last year than we did in 2006 or 2008. The request this year is for less than either of those years or 2009. But our revenue goes down every year, so we need to continue to find ways to cut.

One very interesting thing is, if you go to this web site http://www.lmc.org/page/1/property-tax-calc-iframe.jsp and select Buhl, every year available, and put in $100,000 (or any home price), you can see that the taxes in Buhl are MUCH lower now than they were in 1997. Still, we need to keep taxes low so we can continue to being new homeowners to Buhl.

Next we passed a Resolution to give $165,000 in loan money to St Louis County. The reason we did this is a bit complicated. Buhl gets $893.83 per month from Kids Peace, and in turn Buhl must loan that money out to private companies for things like infrastructure, loan guarantees, interest buy downs and other things a private company may need. The problem is that with only two people working for the City in administrative positions, we just don't have the staffing and knowledge to make these loans. So, we gave the money to the county, and they will make the loans. We couldn't use the money ourselves (I asked), so it was best to let the county run the program.

The water tower needs work, so we worked out a way to use some Mining Effects funds to get the inside of the water tower fixed. Then next year we will pay to have the outside of the tower painted. The total is $41,000 for inside and out.

Next, we okayed a new City warehouse for $33,900 that will be located just west of the #2 pump house. It might seem crazy to spend money on a new building now, but with many thousands of dollars of equipment and parts sitting outside in the weather, we need another storage building. If we can increase the life cycle of our equipment and make each of them last one or two years longer, then the new building will be well worth it.

We approved $1008.00 for new rubber mats on the skateboard ramps at the park. The old mats are worn out through use, not abuse. It's good to see the kids using the park.

We paid $33,014.00 to the League of MN Cities for our insurance.

We talked about starting a new program for administrative traffic citations. This would allow the Sheriff to give citations of $60 to speeders, stop sign runners etc instead of tickets. Then the City would collect $40 of that. The council took no action. After hearing the discussion and reading the materials provided, I am not all that positive on this program.

Next we briefly talked about a curfew ordinance, but it was tabled do to lack of support.

We approved a grant proposal for the senior center for automatic doors. The bid for the doors is $1950, and a grant should pay for that.

We reviewed the Long Range Planning minutes and made a recommendation to have the City Attorney pursue lien forfeiture by the lien holders of the old nursing home. If they will forfeit their liens, then we can tear the old building down. It needs to be torn down because it has quickly become a hazard.

We approved the receipt of a $100,000 grant from the Central Iron Range Sanitary Sewer District. We will use that money and another $100,000 CDBG grant to fix sanitary sewer lines in Buhl. The council approved going out for bids on those sewer lines.

Finally, we approved a $15,870 contribution to the Buhl Fire Relief Association to be paid next year. This is the first time I can remember approving the payment of a bill for the next year, but we did.

That was it. Come to the meeting on September 15, 2009 at 5:30 and let us know what you think about next years levy.

Council Meeting June 2, 2009

The meeting started 30 minutes early so that we could review the 2008 Fianancial Audit. Sterle and Company did our audit as they have every year since I have been on the council. The audit is available to anyone at City Hall, so I am not going to review it here. However, the audit was positive for 2008 without any real concerns. Buhl still has a fairly substantial amount of cash reserves and the auditor did not find any real problems.

Gene P spoke for Public Works to start the regular meeting. He told us that the boat landing was in, the camp ground is open, and alley cleanup was going well. He also let us know that he hired 4 people for summer help at $7.50/hour.

Mike L. spoke for the Fire/Ambulance and let us know that hydrant flushing would take place the week of June 7. Mike explained that there are 60 hydrants and it takes a lot of time and effort. So, two individuals would be paid the regular hourly rate for this work. Mike also asked for an additional $921 for the new fire truck for chassis wiring, radio install and wheel protectors. The council approved this spending and the new fire truck should be delivered this month. The final cost is @$120,000. I did not write down the exact cost but you can phone City Hall to find out.

Next up….the Rec Board asked to spend $1100 on new swings for the playground equipment. This amount was in the Rec Departments budget request for the year, so the board approved this purchase.

The meeting then went into a series of resolutions for improvements to East Monroe Drive, Frantz Street, President's Avenue and South Memorial Drive. Each project had three resolutions, and they were:

A resolution approving plans and specifications and ordering advertisement for bids.
A resolution declaring cost to be assessed and ordering preparation of proposed assessment.
A resolution for hearing on the proposed assessment.

Each project’s resolutions were passed, with the hearings to be held June 30 at the Senior Center starting at 5pm.

The total costs of the projects are estimated to be:

East Monroe Drive - $130,765
Frantz Street - $324,000
President’s Avenue – 120,000
South Memorial Drive - $75,000

The total cost estimate is $649,765, with $480,000 filled by various grants.

Next was final payment for the Stubler Pit project of $18,922.76. I asked the city engineer about the large rocks still in a pile down at Stubler and I told him that the walking trail had still not been repaired. Early on in the project, we had assurances that the “trail” would be repaired after the project was complete. There was some misunderstanding on this, as the engineer thought we were talking about the Mesabi Bike Trail, not the walking trail. An agreement was reached that will have the City Crew repair the walking trail using funds withheld from the final payment. The rocks were left, as the engineer did not believe that the contract enforced moving the rocks from the site.

I walked the trail last week, and the repairs have been completed.

Next up the council approved the purchase of a new lawnmower for $5628.52. The old lawnmower finally gave up, so the purchase was needed.

During the summer months there will be only one meeting a month….so next up the council had to approve the payments of certain regular bills for the months of June, July and August. These bills are telephone, waste, energy etc….normal monthly bills. The council approved this.

Last on the agenda was the City’s membership dues for the Minnesota Association of Small Cities. The total for the year is $562.35, which the council approved. This association lobbies the State Legislature on behalf of small cities, which gives us a larger voice in Minneapolis.

That was it, let me know what you think.

April 21, 2009 Council Meeting

This council meeting was highlighted by the new Animal Ordinance, which I will review later in the post. The meeting started with the reports from the department heads. The Long Range Planning committee accepted Gene Mathews as a member as nominated by Mayor Pulford.



The Sheriff reported that it is time to get busy on blight enforcement again. Also, the Sheriff Department wants to rent the BEDA room for $150/month. The council voted to except that proposal.



The first order of business was Mr Troutwine from C&B Warehouse. Mr Troutwine has purchased the property at the corner of HWY 169 and Forest from the City. The term of the purchase was that Mr Troutwine would have until the end of 2009 to build a new Short Stop on the site, or the City would get the property back. Also, the cost of the site to Mr Troutwine ($14000) would be kept by the City even if the new Short Stop was not built. Mr Troutwine informed the Council that he did not think that he would be able to meet the timeline for the new Short Stop due to the current economic issues. Mr Troutwine will keep his option until the end of 2009, but he said that if the City were to find another buyer for the property, he would give up his option. So.... no new Short Stop for now.



Next up was a new Animal Control Ordinance. Buhl has a current ordinance that I think is not well written or specific enough to enforce. We need a better ordinance. However, the current ordinance is 2 1/4 pages, and the new ordinance is 11 1/2 pages. I think that the new ordinance is too long, too intrusive and I don't think it can be enforced. Some of the things in the new ordinance that I don't like are

• The penalty for a violation is $300 + prosecution costs + a separate offense for each day. This is the same as the current ordinance, but it could be a huge cost to a Buhl taxpayer if they violate the ordinance for a couple of days.


• If an animal is running at large, impounded and the owner is not found, the animal will be sold or disposed of (destroyed) after 5 days. This is almost the same language as the current ordinance but should be changed to give more time to find the owner and to allow for adoption of the pet.


• Any police or Animal Control Officer may enter upon private property and seize any animal provided certain things exist....one of the things is that the seizure will not involve the forced entry into a private residence. I guess my problem with that is, the animal can be seized if the front door is unlocked, or a youth answers the door... I can think of a couple of other problems with that. Seizing dangerous animals needs to happen, but seizing barking dogs or animals at large (off the leash) is going too far.


• The owner of a dangerous animal must have a hearing before the City Council. It would be better if the hearing were before a judge. After all, the person is guilty of a misdemeanor as an act of the City Council. They should not have to have a hearing before the same body.
• Any animal is subject to seizing if it is considered a nuisance. A nuisance can be habitual barking, a dog urinating on the lawn, a dog or cat in any way harming property. I'm not sure we should go that far.

There are other problems I have with the ordinance, and I will propose a separate ordinance or a re-written ordinance at the next council meeting.

The vote on the new animal control ordinance was 3-2 for passage, with Councilor Swanson and myself voting against. However, later in the meeting the Council agreed to rescind that vote and wait until the next meeting to discuss the ordinance in greater detail.

Next up was the posting of the ordinance in the newspaper. By law, all new ordinances must be posted in full, or they can be posted in summary if 4 out of 5 council members agree to the summary. Both Councilor Swanson and myself voted against a summary appearing in the newspaper, forcing all 12 pages of the animal ordinance to be printed in the newspaper. Since none of the council members wanted to spend that much money on posting the ordinance, we all agreed to wait until the next council meeting for both the passage and posting of the new ordinance. It was generous of Councilors White and Gramm to rescind the ordinance vote and agree to delay the vote until the next meeting.

So....at 6:00pm on May 5, the Council will discuss the new Animal Control Ordinance in an open meeting. Hopefully a representative of the St Louis County Sheriff Dept will be able to attend. Get your copies of the ordinance at City Hall.

Next up was the confirmation of an RLK work order for Frantz, East Monroe, Presidents Ave and South Memorial. The total cost of engineering for these four projects would be $43,100 if all four are approved. The public hearing on these projects is scheduled for April 28 at 5:00pm at the senior center.

The next agenda item was a donation request for the St Louis County Fair. The council agreed with a 4-1 vote to donate $100.00 to the fair for 2009.

An announcement of Pay Equity training was next. It was decided that any council member that wanted to attend the training May 15 in Duluth could go. The cost is $29/attendee.

That's it. I'm looking for some feedback.

April 7, 2009 Council Meeting

The meeting started with Public Works Gene P. telling about the summer help application process. The summer help workers will be able to submit applications to the City of Buhl by May 15 for summer work at $7.50/hour. The City will also be accepting bids on a white pickup for a minimum of $6500. Also, Spring Cleanup is June 1-4 with more details at City Hall.

In the Citizen's Forum, Thad H. from Buhl talked about a proposal for a new Disc Golf Course in Buhl. The course would be 18 holes, designed and paid for by the Hibbing Disc Golf Association (HDGA). This organization is a non-profit that receives grants to build courses. The course would be owned by Buhl, but mainly maintained by the Association, with Buhl responsible for mowing only. The HDGA would like to build the course around Judson Pit, but they are open to other areas for the course.

HDGA believes that the course would be of a large benefit to Buhl, and could be a potential money maker in the long term for the City. I have not made up my mind on this, and I have a lot of questions about the course and the long term ability of the City to maintain the course. I could use some feedback from you, so let me know what you think.

The first order of business was a Resolution supporting bills in the State of MN Legislature establishing the Central Iron Range Sanitary Sewer District. These bills really just re-established the district with new rules and guidelines. If there ever is a sanitary sewer district, Buhl will be part of it so that we don't have to build and maintain our own sewer plant. The resolution passed unanimously.

Next, the Buhl/Kinney Ambulance and First Responder Contract was approved. It provides guidance on how Kinney residents and Kinney City employees will work on the Buhl ambulance.

The next piece of business was a request from a Buhl citizen to purchase all 18 lots available in the Stubler development. The individual offered $161,000 for all 18 lots or $8900 each. To break even on the project, the City needs $325,000, or $18,000 per lot. The council invited the individual to the next meeting to discuss the issue.

Next up we talked about 2009 projects and which ones might be feasible. The City decided to move ahead with public hearings on each project. The projects are Frantz Street, East Monroe Drive, Presidents Avenue and South Memorial Drive. Each project will be completed if funding assistance is available from alternative resources such as the Federal Gov, State Gov, IRRRB etc.

There was also a discussion on assessments for the Presidents Avenue project, and it was decided that assessments of $2,000 were already completed on the homes on the south side of Presidents Ave. Those funds are in an account previously set aside for the paving of Presidents Avenue.

So we hade resolutions calling for public hearings on the improvements I mentioned above.

There was another resolution approving a community development block grant with St Louis County that gives Buhl $100,000 that will be used for sewer and water projects.

The City Clerk and City Finance Director were given raises equal to that of the City Contract employees. The raise was $.70/hour.

We paid two invoices to RLK. One for the East Monroe Street project for $262.50 and one for the Stubler Pit Project for $241.25.

We tabled a discussion on Quest high speed Internet. The person that had made the request rescinded the request.

There is an Economic Stimulus Resource Workshop on April 17, 2009 that the is being put on by IRR. This is open to all City workers and council members.

Before the meeting the personnel committee met some of the city workers and talked about the new Personnel Policy and the new Pay Plan. It has been and will continue to be a long process in getting these new policies in place. But the meeting went well and I hope to continue with the process in the next month or so.

Your feedback would be greatly appreciated.

March 17, 2009 Council Meeting

I am almost too late on this post, but here it is.

John M. started the meeting by telling us why State St is dark at night. The underground electric cable is damaged/broken and needs replacement. Johnny is working on a temp fix to get the lights on, then he will finish with a permanent fix.

The City Attorney (Al) let us know that the League of MN Cities did not find a problem with the ambulance contract between Kinney and Buhl. That should be finalized (finally) in April.

The agenda started with a discussion on the 2009 budget and the loss of $40,000 in LGA for Buhl. We decided to restrict spending as much as possible this year, and if there is a budget shortfall at the end of the year then we will transfer money from Buhl's savings to cover the shortfall.

Mayor Pulford gave us a copy of a Bill (HF 17) that will cover the Central Iron Range Sanitary Sewer District if it is passed. This District will provide sewer service to Hibbing, Chisholm, Buhl and Kinney. The cost of the sewer lines and work on the Hibbing sewer plant will be paid for by State, Federal and local dollars. Both Buhl and Chisholm need new plants, and this District will allow our sewer lines to be connected to Hibbing's plant. A new plant just for Buhl is @$2 million. So, either we use Hibbing's plant or build our own.

John M. gave us bids for electrical work in the City for the summer. This work is spread out mostly over the north side of Buhl. The total cost of the project is $103,726 and will be completed by Minnesota Power, with the money coming out of the Electric Fund.

Buhl's Clerk Mike then asked if we wanted him to put in for more CDBG grants for 2010. The discussion was centered around the fact that Buhl will lose another $40,000 in LGA next year and may not be able to match the CDBG grants as required. We decided that Mike should request additional CDBG grants for 2010, and we will see what we get. Then we will try to find the additional money within the City to match the grants. These grants are for community development, and we use them to fix our infrastructure problems.

The next discussion was on the Stubler Pit project and whether or not to pay the final payment of the contract. The final payment is $18,922, and we did not make the final payment yet. During our initial discussions on Stubler we were assured that the walking trail around Stubler would be repaired after all of the construction and as of now it has not been fixed. Also, there are dozens of very large rocks that should be removed from the site. This payment was tabled.

We paid an invoice for Frantz St improvements for engineering for a total of $806.

We talked about sending employees to water license training. The discussion was whether or not we should use training that is free, or use training that we need to pay for. We decided that the free training provided by Minnesota Rural Water Association was just as good as the fee for service training. Buhl employees will use the free training.

We paid the invoice for the new defibrillators that was purchased for the Fire/Ambulance Department. The Fire Department received a FEMA grant for $11,875 for this purchase. The entire purchase was $12,239.25, so the total cost to Buhl was $364.25.

Last was the resignation of a rec board member.

That was the entire meeting, let me know what you think.